1. Agreement and eligibility
These Terms are between Bigbee Solutions LLC, an Arizona limited liability company (“BookableCheck,” “we,” or “us”), and the customer. By installing or using the service on behalf of an organization, the user represents that they are authorized to bind that organization and authorize the documented HubSpot access. The service is intended for business use by adults.
2. The service
BookableCheck reads supported HubSpot owner, scheduling-page, and conditionally authorized minimal meeting data to identify references to deactivated users. Paid features include detailed findings, guided booking-page remediation, offboarding cases, verification scans, alerts, and short-term history. If HubSpot conditional meeting access is enabled and the customer separately authorizes the required scopes, paid features also include admin-confirmed CRM meeting-owner reassignment, internal-attendee cleanup, and optional replacement calendar events.
When that conditional feature is enabled, BookableCheck may update thehubspot_owner_id and internal attendee-owner properties on customer-selected future meeting records and, when expressly selected, ask HubSpot to create a separate replacement calendar event. It does not transfer, edit, disable, delete, or redirect HubSpot scheduling pages; change or cancel the original external calendar invitation; guarantee recovery of existing appointments; or replace the customer’s offboarding, security, or records-management processes.
3. Customer responsibilities
- Maintain an eligible HubSpot Professional or Enterprise account and accurate billing information.
- Install the service only on portals the customer is authorized to administer.
- Review findings and make changes in HubSpot or connected calendars using qualified personnel.
- Validate replacement users, seat eligibility, connected calendars, public links, routing, notices, and attendee communications.
- Comply with applicable privacy, employment, communications, and data-protection laws.
- Keep account credentials secure and promptly report suspected unauthorized access.
4. Free service
The Free plan includes one completed initial aggregate scan per portal. BookableCheck may retry a failed job until one scan completes. Identities, exact links, rescans, remediation, alerts, and detailed history are not included.
5. Pro subscription and payment
BookableCheck Pro costs $49 USD per HubSpot portal each month, excluding applicable taxes, with no trial. Pro renews monthly until cancellation takes effect. Stripe processes payments, and Pro begins only after BookableCheck validates the signed subscription event. One active subscription is allowed per portal.
A past-due subscription receives a seven-day grace period. Unpaid, paused, expired, or otherwise ineligible subscriptions become aggregate-only, and detailed operational data is removed from active systems within 24 hours. Cancellation through Stripe takes effect at the end of the current paid billing period.
6. Uninstall and subscription cancellation
Using the in-app disconnect action stops scans when the disconnect completes. After BookableCheck confirms a disconnect, HubSpot uninstall, or OAuth revocation, it records the event and submits a request to cancel any active Stripe subscription at the end of the current paid billing period. If Stripe cannot confirm the request immediately, BookableCheck retries automatically; once confirmed, the subscription will not renew. Within 24 hours of the confirmed lifecycle event, BookableCheck deletes operational application data from active systems while retaining the minimum billing linkage needed to process cancellation and meet accounting, tax, dispute, and legal obligations.
Uninstalling removes access to BookableCheck. If the app is reinstalled before Stripe ends the paid term, the new installation starts with a clean operational dataset and may restore Pro only for the remaining active paid term. Reinstalling does not restore deleted data or restart renewal.
7. Data and privacy
The Privacy Notice explains collection, use, sharing, security, retention, and deletion. The customer is responsible for providing any notices and obtaining any permissions required for its users and data subjects.
8. Acceptable use
Customers may not use BookableCheck to violate law or third-party rights; attempt unauthorized access; interfere with the service; bypass plan or permission controls; introduce malicious code; probe another customer’s data; resell the service without permission; or use output as the sole basis for employment, legal, security, or safety-critical decisions.
9. Third-party services
BookableCheck depends on HubSpot, Cloudflare, Stripe, and SendGrid. Their availability, APIs, account eligibility, policies, and terms are outside BookableCheck’s control. HubSpot may change scheduling behavior or available records, and scan results may therefore be delayed, partial, or unavailable.
10. Changes, suspension, and termination
We may change the service to maintain security, comply with provider or legal requirements, or improve functionality. We may suspend access for nonpayment, security risk, unlawful use, or material breach. When these Terms change, we will post the updated Terms and effective date. If a change materially affects customer rights or obligations, we will provide additional notice when required by applicable law.
11. Disclaimers
BookableCheck combines detection, guided booking-page remediation, and conditional CRM meeting-owner automation. It does not guarantee that every scheduling page, appointment, attendee, or calendar event has been found or recovered. A partial or failed scan is not an all-clear. Customers must verify changes in HubSpot and their calendar systems. Scan results depend on the records and API responses HubSpot makes available.
12. Customer decisions and third-party services
Customers remain responsible for selecting replacement users, changes made in HubSpot or connected calendars, attendee communications, and verification. The availability, APIs, account eligibility, policies, and terms of third-party services remain outside BookableCheck’s control.
13. Governing law and disputes
Except where applicable law requires otherwise, these Terms are governed by Arizona law without regard to conflict-of-law rules. The state and federal courts located in Maricopa County, Arizona will have exclusive jurisdiction over disputes that are not resolved informally.
14. Contact
Questions may be sent to support@bookablecheck.com. Legal notices may be mailed to Bigbee Solutions LLC, 3202 N 27th St., Phoenix, AZ 85016, United States.